IRP Registration Made Easy

You must have IRP credentials ready before you begin operating interstate or across provinces. Renewals are required annually, though the renewal month varies by state.

You also need to update your IRP record within 30 days if:

• You add or sell a vehicle
• You transfer apportioned plates
• You change your base jurisdiction

Each state sets its own renewal schedule, so check your base jurisdiction’s requirements and mark your deadlines well in advance. Keeping accurate mileage records throughout the year makes renewals and updates faster, smoother, and audit-ready.

There are multiple ways to get your IRPS credentials. You can file for IRP credentials online, in person, or through an agent/service bureau. The process is similar across states, but forms and deadlines differ.

1. Online Filing

• Visit your base state DMV or IRP online portal.
• Start a new apportioned registration application.
• Upload required documents (title/lease, insurance, USDOT/MC number, prior mileage).
• Enter miles driven in each jurisdiction.
• Pay application + apportioned registration fees.
• Receive confirmation; apportioned plates and cab card are mailed or scheduled for pickup.

2. In-Person Filing

• Visit your state DMV or IRP office with original documents.
• Complete the IRP application form provided by your state.
• Pay fees at the counter.
• Plates and cab card may be issued the same day or sent by mail

3. Agent / Third-Party Filing

• Agents and service bureaus can handle your IRP registration for a fee.
• You’ll need to provide a power of attorney or authorization.

Useful for large fleets or carriers operating in multiple jurisdictions.

Most states will require the following to issue IRP credentials:

• Vehicle title or lease agreement
• Proof of commercial insurance
• USDOT/MC number (FMCSA authority)
• Previous mileage records, broken out by jurisdiction
• Proof of residency (for instance;  utility bill, incorporation documents, or tax ID).

Some states may ask for additional items, such as tax IDs or safety records.

Your IRP Registration cost depends on multiple factors, including your vehicle’s weight, the number of jurisdictions you operate in, and how your miles are distributed across them. Common fees include:

• Application fee: $10–$50.
• Apportioned registration fees: Based on vehicle weight and mileage split across jurisdictions.
• Plates and decals: $5–$20 each.
• Late renewal penalties: Often 10–25% of owed fees.

Fees are apportioned using this formula:

(Miles in jurisdiction ÷ Total miles) × That jurisdiction’s registration fee rate.

Example: Suppose your truck’s total registration fee comes to $1,800 for the year. If you drove 40,000 miles in one jurisdiction and 20,000 miles in another, about $1,200 of the fee would go to the first jurisdiction and $600 to the second.

For most carriers, the total annual cost for IRP credentials typically ranges from $1,500 to $3,000 per truck, though this varies by base state, equipment, and mileage. Keeping accurate mileage logs ensures your fees are calculated fairly and helps prevent costly audits.

Not maintaining valid IRP registration can lead to serious and expensive problems, including:

• Fines: Roadside inspectors and state agencies can issue penalties ranging from $500 to $2,000 per violation. If multiple trucks are stopped, fines add up quickly—for example, three trucks fined $1,000 each would cost $3,000 in a single day.
• Vehicle impoundment: Law enforcement can hold your truck until you provide proof of valid apportioned plates and a current cab card. This delays deliveries and adds towing and storage fees.
• Audits and back fees: Misreporting mileage or filing incorrectly can trigger a state or IRP audit, often leading to back fees, surcharges, and extra penalties.
• Out-of-service orders: Expired or missing IRP credentials can result in your trucks being placed out of service immediately, leaving loads stranded and contracts at risk.

IRP credentials must be renewed every year to keep your apportioned plates and cab card valid. It’s important to prepare early by gathering mileage records and other required documents well before your renewal date.

To renew:

• Collect updated mileage records by jurisdiction for the prior year. Using telematics or GPS makes this more accurate.
• File your renewal through your base DMV’s portal or IRP office.
• Pay apportioned fees for the upcoming registration year.
• Update cab cards and plates if new ones are issued.

You must also update your IRP record within 30 days if your fleet changes (such as adding or selling a vehicle) or if your business details change. Mark renewal deadlines in advance to avoid late penalties or downtime.